New Student Registration


  1. Pre-Registration: The new student registration process will begin online by completing the Pre-Registration Form (click here). 

    After completing the pre-registration form, you will receive an automatic email of your responses. Do not lose this email. You will need it to make any changes, such as email addresses or phone number. 

  2. Appointment Scheduled: After families complete the Pre-Registration Form, they will be contacted by division staff to schedule a registration appointment. We anticipate most families will be contacted within two weeks and we appreciate your patience. Appointments will be held virtually to the extent possible. Walk-in registrations cannot be accommodated at this time.

     

  3. Registration Packet: Prior to the registration appointment, families will complete the New Student Registration Packet (click here). Families can print the documents and handwrite the information or complete the fillable forms on the computer. You will give this directly to your school during your Registration Appointment. 

     

  4. Supporting Documents: Families will collect the required documents on the Welcome to School Checklist. The registration packet and supporting documents can be emailed, faxed, or mailed to the school. You will receive more information from division staff when you are contacted to schedule your appointment. Supporting documents include:

     

    • Proof of Residency in King George 

      In order to attend King George County Schools, students and their parent(s)/guardian(s) must be bona fide residents living in King George County. This means the family lives and sleeps in King George County. All documents must be current, valid, and reflect the address being used to enroll the student. In some circumstances, KGCS may request additional documentation. 

      Documentation must include one of the following PRIMARY DOCUMENTS: homeowner/mortgage verification to include mortgage statement, deed, ratified sales agreement; and/or rental agreement/lease;

      AND one of the following SECONDARY DOCUMENTS: real estate tax bill/statement, homeowner's/renter's insurance, current utility bill or letter of account from utility company (gas, electric, or water only).

    • Original Birth Certificate 

      Copies are not acceptable. If you need a new birth certificate in Virginia, information can be found at the Virginia Office of Vital Records. DMV is also able to assist in obtaining birth certificates. 

    • Parent/Guardian Government issued picture ID

      Examples include passport, driver's license, military ID card. This is to verify the identity of the enrolling parent.

     

    • Grade Report from previous school

      Transcript (MS/HS) or report card (ES/MS); KGCS will request all other documents directly from the previous school at the time of enrollment.

    • Copy of student IEP or 504 (if applicable)

       

    • Custody Papers (if applicable)

      Powers of Attorney, notarized guardianship papers, and other similar documents are not accepted for enrollment in KGCS. Custody must be adjudicated with the courts prior to enrollment.

  5. Registration Appointment:Appointments will be held virtually to the extent possible. The registration packet and supporting documents will be reviewed for accuracy and completion. Additional information will be collected as needed for individual student needs.

Kindergarten Age Requirements

For new kindergarten students, children must turn 5 years old on or before September 30, 2021. 

Preschool Programs

If your child will not meet kindergarten age requirements, your child may be eligible for one of our preschool program options. For more information about our Early Childhood Special Education Services, Peer Model, or Head Start and VPI classes, please call 540-775-8639. Head Start and VPI applications can be found at: https://wgeclc.fxbgschools.us/head-start/application

Variance Requests

  • Students must register with the school that is zoned for their residence. If you aren't sure which school your home is zoned for, please call the Transportation Department at 775-3870 or view the School Attendance Zone map on the KGCS Transportation webpage.

  • Variance applications (click here) for non-employees are available on the division website. Requests must be submitted by June 4, 2021.

  • Variance determinations are based in part on class size. Decisions will be made after July 1. If you have questions about variances, please contact Stacey Hilderbrand at 775-5833 x 8605.

Instructional Model

KGCS will provide in-person instruction full-time, 5 days a week for the 2021-2022 school year. If your child has documented medical needs that may necessitate a virtual option, KGCS is partnering with Virtual Virginia to provide limited virtual instruction. More information can be found in the FAQ on the main KGCS website. It is not known what COVID-19 prevention strategies, such as masks, will be required this fall. Families are encouraged to register their students as soon as possible to provide accurate potential enrollment counts for planning purposes. Registering your child now also adds your contact information to our communications database to ensure you are included in future surveys and data collection needs in planning for the 21-22 school year.  

Additional Opportunities

We are in the process of planning for new student meet and greets this summer. We hope students and families will have the opportunity to meet teachers and staff as well as tour the building if possible. Families are encouraged to sign up for Parent Portal and follow King George County Schools website and social media for announcements. Individual requests cannot be accommodated at this time. 

In addition, the division is planning for student screenings. Typically, all kindergarten students are screened for school readiness skills, elementary students are screened for individual classroom needs, and middle and high school students may be screened for appropriate course placement. More information will be provided at a later date.

If you have any questions, please email your school registrar (contact information can be found here) or contact the Supervisor of Student and Family Services at mfisher@kgcs.k12.va.us. Please include the subject line "New Student Registration - last name" and put your child's last name. 

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